The name of the organization is the Vermont Hang Gliding Association,
Inc., hereafter referred to as the VHGA.
The terms “the organization” and “the club” are also used interchangeably for the VHGA.
The primary purposes of the VHGA are to
promote safe flying in Vermont and the Northeast United States through self
control and regulation of the flying areas; to show organized support for and
concern to property owners; to provide a Board for the airing of flight
associated grievances; to engage in the development, study, and use of
fuel-less flight systems and aircraft capable of being launched by human power
alone; and to make knowledge related to these subjects available.
The membership of the VHGA shall consist of the charter members and the active members.
A minor must have the written consents of his/her parents or guardians on his/her application form.
Each active member shall be entitled to one vote in the affairs of the VHGA.
The VHGA shall not discriminate against any individual on any basis; race, color, creed, religion, sexual
orientation, or wing-type.
However, the Board of Directors reserves the right to deny any applicant membership for due cause, such as a
violation of these by-laws, flight regulations, rules of the VHGA or conduct prejudicial to the best interest
of the VHGA.
Charter members consist of individuals who founded the organization, along with others upon
which the membership has bestowed an honorary membership.
Charter members are not required to pay annual dues, but active charter members must complete
a membership form and any applicable waivers.
Active members consist of individuals whose membership forms, all applicable waivers, and
annual dues have been received and accepted by the VHGA.
These items are required annually.
For the purpose of these bylaws the words, current, member, members, membership, standing members and
general membership shall stand to mean active members.
To fly a VHGA site you must be a VHGA member.
Payment of annual dues shall be required at the time of application, and
each fiscal year, in order to maintain membership in the VHGA.
Dues may vary from year to year by vote of a simple majority present at a properly noticed meeting.
The annual dues and related membership fees shall be established at the fall meeting.
The annual dues and associated fees shall be clearly defined on the
membership application form, and posted on the VHGA website, on or before January 1st.
This is the responsibility of the Board of Directors.
The VHGA will conduct two regularly scheduled meetings per year; one
during the spring, and one during the fall.
Membership denials must be delivered in writing, and must be presented to the membership body at
the next scheduled meeting.
The Secretary is required to keep all denials on file.
Any person whose application has been denied membership has the right to appeal to the membership.
A special meeting of the members will be scheduled within 30 days upon the written request of the
Other meetings shall be called as deemed necessary by the Board of
Directors for the purpose of conducting any business as may properly come before such a meeting.
Notice of a membership or special meeting
shall be issued by the President or Secretary and mailed to the last recorded
address of each active member at least fifteen (15) days prior to the
Electronic notification is acceptable for those members who
designate this as the preferred method of communication on their application
Special meetings may be called by petition of
six percent of the membership communicated to any officer.
Special meetings must be scheduled within 30 days of receipt of such petition.
The Board of Directors shall be composed of five members: President,
Vice President, Secretary, Treasurer and Flight Director.
All members of the Board must be active members of the VHGA before conducting any club business.
The duties and powers of the Board shall be to deal with all routine
business that comes before the VHGA, to draft an annual budget, to evaluate and
present to the members all matters of special concern, and to report all
actions of the Board to the members.
Regular and special meetings of the Board shall be called at a time and
place agreed upon by the Board of Directors.
Four members of the Board shall constitute a quorum for the conduct of business at all meetings.
When ever two current officers question that a decision
made by the board is in violation of the bylaws, the subject will be tabled
till it can be presented to the members for a decision on the subject during a
regular or special meeting.
The meeting notification that is mailed out to the
active members must state that the membership will be asked to discuss and
decide an issue that might be in violation of the bylaws.
Any vacancy on the Board of Directors shall be filled by a special
election by the members at the next scheduled meeting or special meeting if called.
Duties associated with any interim vacancies will be filled by
the Vice President until the special election is held.
Each member of the Board of Directors shall serve without compensation
or reward, except as otherwise provided for by these bylaws.
The officers shall be elected by the voting members at the annual fall
meeting and shall hold office for twelve (12) months or until their successor is elected.
The President shall preside at all meetings, appoint all committee
chairpersons, with the approval of the Board of Directors, sign and execute all
contracts in the name of the VHGA when authorized to do so by the Board of
Directors, and shall consult with the Board of Directors and represent their
decisions when supervising over the management of all the affairs of the VHGA.
The Vice President shall ensure that any decision made by the Board of
Directors and appointed committees adheres with the bylaws and official general
membership votes, shall be vested with all the powers and shall assume all the
duties of any Board member in the event of his/her absence, disability, or
inability to perform the duties of the office, and shall perform other such
duties as delegated to him/her by the Board of Directors.
The Secretary shall keep the minutes of all the meetings, be responsible
for all meeting notices and the keeping of the historical records of the VHGA,
and may perform other such duties as may be incident to the office of
The Treasurer shall keep the membership records, receive and deposit all
funds, execute all checks as authorized by the Board of Directors, account for
all receipts, disbursements and balances each month, and shall perform other
such duties as may be incident to the office of Treasurer.
The Flight Director shall oversee all safety and flight activity at VHGA
regulated flying sites and facilities, and shall perform such other duties as
may be incident to the office of Flight Director.
The Flight Committee shall consist of the Flight Director, any Site
Directors, and any appointed assistants.
The Flight Director shall be chairperson of the Flight Committee and may
appoint an assistant as necessary to aid him/her in the duties described above.
Site Directors are not officers, but are members who agree to represent
the VHGA and perform liaison duties for the club’s regulated flying sites.
Each site shall have at least one site director.
The Flight Committee, working through the Site Directors, shall be responsible for the following:
The spring meeting shall be shall be for the purpose of presenting and approving the annual
budget and all additional agenda items.
This shall be accomplished by a simple majority of voting members present at that meeting.
The fall meeting shall be for the purpose of electing officers and all additional agenda items.
The election shall be accomplished by a simple majority of voting members present at that meeting.
The President may form special committees at any time as deemed necessary, with the approval of the
Board of Directors.
All committee members must be active members of the VHGA before conducting any club business.
Any member of the VHGA may be suspended or expelled for a due cause,
such as a violation of any part of these bylaws, a violation of flight
regulations, a violation of the rules of the VHGA, or conduct prejudicial to
the best interest of the VHGA.
Call for action.
For action to be taken against a member/members, a petition outlining the allegations shall be
signed by 4% of the VHGA’s members and presented to the Board of Directors.
The BOD shall conduct an investigation of the facts regarding the allegations within 30 days of the
All the members shall cooperate fully and honestly with any investigations performed by the BOD.
After a finding of the facts, the BOD shall call a meeting within 60 days of the general membership.
All the members shall be notified of the meeting in writing.
The members shall decide on the level of action to be taken.
Any action shall require 25% of the general membership to be present and a 2/3 vote for action.
Any accused member shall be allowed to present his or her defense at this meeting.
Any suspended or expelled member shall lose all privileges at VHGA regulated flying sites until
membership is reinstated.
The fiscal year shall run from January 1 to December 31.
This association is a non-profit organization; incorporated as such in the State of Vermont.
The VHGA shall use its funds only for objects and purposes specified in these bylaws.
Persons entrusted with the handling of association funds may be required, at the discretion of the
Board of Directors and at VHGA expense, to secure a suitable fidelity bond.
The Board of Directors is required to create a budget each fiscal year, which shall be
presented to the membership for approval at the annual spring meeting.
Discretionary expenditures, not accounted for in the budget and outside of
mandatory expenses, shall require an authorization through a membership meeting
if they exceed $200 for any individual line item or $600 annually.
The Vice President may also make payments on the VHGA’s behalf in the treasurer’s absence.
The finances of the VHGA shall be open to any member, at any mutually (member and VHGA Treasurer)
agreed upon time, without hesitation or question.
Officers shall review the books prior to the spring meeting.
The Treasurer shall be required to provide quarterly reports to the President and
the Board showing the balances of assets, liabilities, and revenues, along with
an itemized list of all expenses incurred during the quarter.
Any unspent funds for budget items shall not be reallocated to another line item, nor
spent on any items not budgeted or approved by membership.
Amendments to these bylaws may be made by a two-thirds (2/3) vote of 10% of the
current membership at any regular meeting provided that a notice of the intent
to change the bylaws is included in the notice of meeting as provided for in
Article IV, Section 3 above.
Dissolution of the VHGA shall occur upon a
3/4 vote of the membership or the loss of non-profit corporate status with the
Vermont Secretary of State, which has not been corrected for a period of five
In the event of dissolution, the assets of
the VHGA shall be turned over to the any local non profit group willing to take
responsibilities to manage existing VHGA flying sites.
If there are no local groups available, then the assets shall be turned over to the Foundation for
Hang Gliding and Paragliding, Inc., its successor in interest, or in the event
that the Foundation has been dissolved, to a non profit entity, hopefully with
a commitment to foot launched human flight.
Opening new sites (when agreed upon and deemed appropriate by the BOD).
Coordinating maintenance for existing sites.
Building/maintaining relationships with surrounding landowners, townships, and other interested parties.
Periodically renewing formal and informal agreements with above said parties.
Publishing and effectively communicating the rules for each site to the membership.
Informing the Board of Directors of any violations of those published rules.